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  • Christian Riechert

QuickBooks 2016 Character Limitations

Each field in your company data file has a maximum number of characters that can be entered.

Detailed instructions

Maximum number of characters in each field:

FieldMaximum charactersAccount Name (General Ledger Account Name for the Chart of Accounts)

31Account Numbers (Optional Account Number field which can be activated in Preferences)

7Amount (QuickBooks 2009 or newer, Enterprise Solutions 9.0 or newer)

$9,999,999,999,999.99Maximum amount per transaction (QuickBooks 2008 or older, Enterprise Solutions 8.0 or older)$99,999,999.99Custom field (Items)

30Customer message (Invoices)

101Customer Name, Vendor Name, and Other names

41Item name ** (Not the same as the Item Description)

31Employee Name (first and last)

25Item description (Invoices)

4095Item Part number

31Job Description


4095Note Field

4095Notes in Shipping/Billing Address



16Ship to Name

41Text Box

1000Invoice Number Field

11Lot Numbers40Report Company Name60 Report Title60 Report Subtitle60Report Extra Footer60

*While the memo field will contain 4095 characters, only 56 will display on checks. 96 characters will display on a Transaction Detail report.

* While the Notes field on the timesheet contains 4095 characters, only 96 characters will display on the Time by Job Detail reports.

** Item name may contain special characters, but it is recommended that the first character not be a special character.

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