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How to record a mandatory Vendor Prepayment for a Purchase Order Dynamics NAV 2017 2018 D365

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Many Importers and Distributors of products in the US have to deal with Prepayment Vendor terms for their Purchase Orders to domestic or international vendors. Microsoft Dynamics NAV has a built-in feature to handle the accounting for these types of transactions. There are as follows:

  1. Mark the Vendor as Prepayment for all future PO Transactions

  2. Create a Purchase Order with an indicated Prepayment Percentage

  3. POST the Prepayment Invoice in AP Module

  4. Pay the Prepayment Invoice with the regular Payment Journal in AP

  5. Have the ability to change the PO Status to release

  6. Follow the regular Receipt and Invoice process for the PO

  7. The Prepayment which was paid in AP, will automatically be applied to PO Balance

The steps are as follows:


In the Vendor Card enter the agreed upon Prepayment percentage for a given Vendor.